Guide
Where to place a QR code at your wedding
A placement checklist for your photo-sharing QR code so guests see it at the right moments, from the welcome sign to the bar, plus what to print on the card.
A wedding photo-sharing QR code only works if guests notice it at the moment they have something to share. One code at the entrance is not enough. This checklist covers where to put it, how many you need and what to print next to it.
The rule: visible at every moment guests take photos
Guests take photos when something is happening: arrival, ceremony, drinks, dinner, speeches, the first dance, the cake, the late dance floor. Put the code where their eyes go at those moments and they will upload while the memory is fresh.
Placement checklist
- Welcome sign. The first thing guests see. Add a short line: "Share your photos with us, no app needed."
- Every table. A table card or a small tent card gives guests a convenient opportunity to scan. Guests sit for an hour or more and most of the dinner photos happen here.
- Menus and programs. If you are printing them anyway, add the code in a corner.
- The bar. Guests wait, chat and take photos here. A small framed card next to the menu works well.
- Photo booth or photo corner. People already have their phones out.
- Restrooms. A framed card at the mirror is seen by every guest at least once.
- The dance floor edge or DJ booth. Late-night videos are the ones you will not get any other way.
- Digital invitation and website. Share the upload link before the day so early photos from getting ready arrive too.
How many cards do you need?
Plan one card per table, one at each of the fixed spots above, and a few spares. For a wedding of 100 guests at 12 tables, around 20 cards is comfortable. Printed mini cards are handy as handouts for guests who prefer to keep one in their pocket.
What to print on the card
Keep it to three parts: a one-line ask, the QR code, and a reassurance.
- The ask: "Scan to share your photos and videos."
- The code, large enough to scan from a seated position. A code about 3 cm wide is enough on a table card.
- The reassurance: "No app, no account. Opens in your camera."
Add your names or the wedding hashtag if you have one, but keep the card uncluttered.
Test the code before you print 200 of them
Print one card, put it on a table at the distance guests will sit, and scan it with an iPhone and an Android phone in normal evening light. If the code is too small or printed on a shiny surface it may not scan. Matte paper works best.
Make the slideshow do the reminding
A live slideshow on a screen near the dance floor shows new uploads as they arrive. Guests see their friends' photos appear and want theirs up there too. It does more to prompt uploads than any sign.
Frequently asked questions
What size should a QR code be on a wedding table card?
Around 3 centimetres can be a starting point for a table card, but test the actual printed code, distance, contrast and venue lighting. Larger signs may need a larger code.
Can I use the same QR code everywhere?
Yes. One event has one QR code and one shareable link. You can print it on as many cards and signs as you like.
Can the QR code match my wedding colours?
Yes. The QR code can be downloaded in a custom colour, and printed mini cards and table cards are available in designed templates.
Create your event, download your QR code and let guests upload photos and videos without an app.
Create your event